---
title: Setting Up Sub-Admin Roles
description: subadmin, sub admin, roles, set up
---
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2. [Roles & Permissions](https://help.hoastart.com/roles-permissions?hsLang=en)
# Setting Up Sub-Admin Roles
### Setting Up Sub-Admin Roles
Sub-Admin roles let full Admins delegate parts of their community management duties to other members, without giving them full administrative access. Only full Admins can view and change all features.
**Full-Access vs. Limited-Access**
- **Full-Access Sub-Admin** – Can work on all aspects of a feature they're assigned to (e.g., create and edit all custom forms, and manage submissions to any of them).
- **Limited-Access Sub-Admin** – Can only work on the *specific* items they're assigned to within a feature (e.g., only certain forms, not all of them). Only Admins and Full-Access Sub-Admins can create new items (like a new form or folder) in the first place.
**Note:** Each member can only be assigned to **one** Sub-Admin role, so plan your roles carefully before assigning people.
### How to Create a New Sub-Admin Role
1. Click **Membership**, then **Sub-Admin Roles**.
2. Click **+ New Role** to open **Add New Sub-Admin Role**.
3. Enter a **Name** and **Description** (both required) that make clear what the role does.
4. Check the box next to each feature you want this role to include.
5. In **Role Members**, click the box and select the member(s) to assign to this role from the dropdown (shown with their email addresses).
6. Click **View Summary** to review, then:
- **Back** to make changes, or
- **Save Sub-Admin** to finish.
### Setting Full vs. Limited Access
If the role includes features that support both access levels, the **Sub-Admin Access Management** window opens automatically after you click **Save Sub-Admin**.
1. For each feature, set the radio button to **Full Access** or **Limited Access**.
2. For Limited Access, you must also assign the Sub-Admin to the specific items (e.g., specific amenity, calendar, form, or document folder):
- Open that individual item.
- In the Actions column, choose **Access Management**.
- Check the box next to the Sub-Admin's name.
3. Click **Save** to finish, or **Cancel** to abandon the change.
### Features That Can Be Full or Limited Access
- Amenities
- Calendars
- Committees
- Custom Forms
- Document Repository
- Events
- Surveys and Polls
- Ticketing System
### Features That Are Always Full Access Only
- Help Desk
- Member Form
- Members
- Newsfeed
- Site Setup
- Sponsorships
- Violations
### How to Edit, Deactivate, or Delete a Role
- Click the **Edit icon (pencil)** in the Actions column to open **Edit Sub-Admin Role** and change any setting.
- Click the **Deactivate icon** to make a role inactive without deleting it.
- Click the **Delete icon** to remove a role permanently.
- Turn on **"Show Inactive"** to view deactivated roles in the list.
### How to Search for Roles
You can search the Sub-Admin Roles list by:
- Role name (full or partial)
- Assigned member's name or email address (full or partial)
- A specific feature assigned to the role
### How to Spot a Sub-Admin on the Members List
On the **Members** window, a Sub-Admin's entry shows **"Member +"** in the Role column. Click the blue **"+"** to open a window showing the role name, description, and its editing/access privileges.
### How to Review All Sub-Admins at Once
Click **View All Sub-Admins** to open the **Sub-Admin Breakdown** window. Click the disclosure triangle next to a person's name to see their assigned role and privileges.
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