---
title: Overview of Boardroom Meetings
description: boardroom overview
---
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2. [Boardroom & Meetings](https://help.hoastart.com/boardroom-meetings?hsLang=en)
# Overview of Boardroom Meetings
### Overview of Boardroom Meetings
### What Is the Boardroom Feature?
Boardroom Meetings brings community administration — boards, committees, and even regular members — together for organized discussions of important community topics. Instead of juggling emails, spreadsheets, and separate video-call links, the Boardroom feature centralizes meeting creation, attendee management, documents, notes, and communications in one place.
Common questions this answers: "How do I schedule a board meeting?", "Where can members find board meeting documents?", "How do I send meeting reminders?"
### Core Capabilities
### Creating and Managing Meetings
- Create a new boardroom meeting with a topic, date/time, and invitees
- Edit a meeting's details after it's created
- Delete a meeting that's no longer needed
- Close a meeting once it has concluded
- Reopen a closed meeting if you need to make further updates
### Managing Attendees and Managers
- View, add, and delete meeting attendees
- View, add, and delete meeting managers (the admins/board members responsible for running the meeting)
### Documents and Files
- Add documents and other assets for pre-meeting review
- Manage documents for an existing meeting (upload, organize)
- Download files from a meeting
- Delete files from a meeting
### Notes and Comments
- Include notes in a meeting to capture discussion points and decisions
- Include comments in a meeting
- Download notes from a meeting for record-keeping
### Communication
- Send boardroom reminders to keep attendees on schedule
- Send emailed reminders directly to boardroom meeting attendees, which can include designated meeting documents
### Virtual Meetings
- Include a link to a virtual conference so remote attendees can join
### Forms
- Review and complete a form tied to a meeting from the administrative view
- Review and complete a form tied to a meeting from the member view
### Search and History
- Search for a specific boardroom meeting
- View closed boardroom meetings for historical records
### Common Questions
### "How do I let members know about an upcoming board meeting?"
Add them as invitees/attendees and use the reminder feature to send emailed notifications, which can include any documents you've attached for pre-meeting review.
### "Where do I find minutes from a past meeting?"
Meeting notes are kept in a unified interface for each meeting. You can view closed meetings and download notes for a complete record of what was discussed and decided.
### "Can I hold the meeting online?"
Yes — when creating or editing a meeting, you can paste in a link to any virtual conference, or click **Schedule a new Google Meet** to generate a Google Meet link directly from the meeting form.
### "I closed a meeting by mistake — can I fix it?"
Yes, closed meetings can be reopened if you need to make additional edits or add information.
### "Who can manage a meeting versus just attend it?"
The feature distinguishes between **attendees** (participants) and **managers** (those responsible for administering the meeting), and both roles can be added or removed as needed.
### Typical Workflow
1. **Create** the meeting and set the date, time, and topic
2. **Invite** attendees and assign meeting managers
3. **Attach** documents for pre-meeting review and a virtual conference link if needed
4. **Send reminders** as the meeting date approaches
5. **Hold the meeting**, capturing notes and comments as you go
6. **Close** the meeting when finished
7. **Review or download** notes/files afterward, or reopen if changes are needed
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